Given the SPRQL is undergoing a change for number of researchers as well as the number of hours each researcher will work; this might provide a more manageable scheduling experience. In order to maximize the resources available in the lab and to ensure that this process is completed as smoothly as possible:

• Ask researchers for their schedules about 1-2 weeks before the semester starts, including hypothetical changes that might occur past the wait-list deadlines;
• Compile the availabilities into one large “Availability” document in which the availability for each researcher on any given day is marked with an “x”;
• Whenever the researcher is scheduled on the second sheet, that can be done in blocks (generally 4-6 hours should be the maximum to avoid burnout); write in a “1” where the “x” used to be;
• Have a column that adds up all the 1s in a row, so that this can be calculated in one easy step to ensure no researcher is overworked (past 10-12 hours per week);
• The third sheet can be devoted to the lab roster, and the fourth towards “outside the lab roles” (e.g., data coding, stimulus development, literature reviews, etc.).
• See the attached file below for an example:

Availability_Summer2014_ESCTemplate

This can also be used to indicate the ranks of researchers (not in an unethical way, but to be realistic in terms of skills, dedication, and experience). ***ENSURE THAT WHEN YOU UPLOAD THIS DOCUMENT TO A GOOGLE DRIVE OR ANOTHER FORMAT, THAT YOU DO NOT INCLUDE THE FIRST SHEET OF THE DOCUMENT WITH THE FILE – THIS WILL INDICATE YOUR NOTES ABOUT THE RESEARCHERS THAT THEY SHOULDN’T SEE***. Also, make sure copies of these are stored so that they can be used for future reference (e.g., seeing when researcher X was in the lab to explain what happened during the time they ran participant Y, etc.).